Full Time | Alert Bay

Executive Assistant (Ne’nagwa̱’nakwa̱la)

Term: One Year with possibility of extension

Summary:

The Executive Assistant is responsible for providing administrative support to the Ne’nagwa̱’nakwa̱la Project Manager, Team Members and Steering Committee.

The goals of the Ne’nagwa’nakwala Project are:

  • To locate missing former students of St. Michaels Residential School
  • To investigate potential burial, grave and other sites of human remains connected to the former St. Michael’s Indian Residential School; and,
  • Strive to ensure Wellness and Cultural Support to the former Students, Intergenerational, Multi-generational Residents, and Employees of St. Michael’s Indian Residential School who we interview leading up to, during, and following the investigation.
  • Create healing and cultural supports for inter-generational residential school survivors. 

SPECIFIC RESPONSIBILITIES:

  • Accept, screen and direct or respond to all inquires and visitors as required
  • Schedule and manage appointments and meetings for project
  • Attend Advisory and Former Student meetings
  • Provide dedicated clerical support including letter and report preparation, mail processing, invoices, etc.
  • Liaise with Project Manager and Team in organizing community meetings and travel to other communities
  • Develop and maintain appropriate record/ information management system for Project Manager and Project Team
  • Coordinate and take minutes for Advisory and Project Team meetings
  • Other related duties as may be required from time to time

EDUCATION/ QUALIFICATIONS: 

  • High school diploma or equivalent
  • Post-secondary training in office administration
  • Minimum 2 years’ experience providing direct administrative support
  • Advanced computer skills in MS Office (Outlook, Word, Excel, PowerPoint)
  • Demonstrated communication skill, written and verbal
  • The ability to work flexible hours from time to time

KNOWLEDGE, SKILLS and ABILITIES

  • Knowledge of Ne’nagwa’nakwala Project
  • Ability to adhere to strong confidentiality requirements
  • Knowledge of best practices in administrative process
  • Ability to establish effective working relationships, both internally and with external stakeholders
  • Ability to problem solve using sound judgement

Skills & Abilities:

  • Excellent interpersonal and communication skills marked by professionalism, teamwork and courtesy. Ability to relate to a wide range of users to provide the appropriate resources and/or services.
  • Ability for being organized and must have good coordination and monitoring skills and able to keep good recording system.
  • Ability to work independently and with minimum supervision.
  • Excellent verbal and written communication skills and proven ability to establish rapport with people of all educational and occupational backgrounds.
  • Ability to maintain a healthy working relationship with staff, community representatives/members and representatives of other organizations.
  • Time management and organizational skills, including the ability to plan and prioritize workload, ensure timelines are met and respond to demands of a dynamic environment.
  • Strong communication skills.
  • Maintain a strong sense of professional judgement, tact, ethics, sensitivity, integrity and confidentiality.
  • Work cooperatively and productively with others to achieve common goals; demonstrate respect, cooperation and collaboration.
  • Strong commitment to cultural safety and ability to use authority in a respectful manner.
  • Ability to work collaboratively within the organization and external services and organizations.
  • Knowledge of Indian residential schools and their impact of First Nations.
  • Proven abilities to maintain the confidentiality of information and materials; and able to always display sound judgment and exercise discretion.

Other Requirements:

  • Must provide a clear Police Records Check with Vulnerable Sector Screen
  • Must have a valid driver’s License, access to a vehicle and the ability to travel.
  • The ability to work occasional overtime, evenings and weekends as required.

Starting rate: $25.41 – $28.12 per hour depending on experience.  

If interested, please submit your covering letter and resume to:

‘Namgis First Nation, PO Box 210, Alert Bay, BC V0N 1A0, or

by email to: humanresources@namgis.bc.ca

Closing Date: December 1, 2025

(We thank you for your interest, however, only short-listed applicants will be contacted)